Privacy Policy

Executive Steps Inc. respects the privacy of individuals in all aspects of our business operations. We have true commitment to protecting the personal information of candidates when providing services to our clients. Your personal information is only collected, used and disclosed by Executive Steps Inc. in accordance with this Privacy Policy.

WHY DO WE COLLECT PERSONAL INFORMATION?
As a candidate of Executive Steps Inc., you are asked to provide certain pieces of information in order for us to best represent you to our clients. In addition to your contact details, your resume and your cover letter, your file may include the following:

Our interview notes. Information obtained through reference checks. Educational records. Reference Letters. Employer related stock/ share portfolio information.

WE USE YOUR INFORMATION TO:
Understand your qualifications, needs and preferences. Only with your knowledge and consent, we present you to our clients as a qualified short-list candidate specific to an executive search or contingency engagement.

Fulfill our client's request for information about candidates.

Executive Steps Inc. never collects more personal information than is needed to fulfill these purposes, unless requested by the client and consented by the candidate.

WHEN DO WE DISCLOSE PERSONAL INFORMATION AND TO WHOM?
Your personal information is never traded, sold or leaded by us to any external companies. Your information is only disclosed for legitimate business purposes or required to meet legal and regulatory requirement, for example, to comply with a court order.

In the normal course of business, we disclose your personal information to our clients with your approval for a specific executive or contingency search assignment for which you are interested and qualified. We only provide our clients with information they require to make an informed decision regarding the candidacy of the individual. We may share information with contractors that we use to provide full recruitment services. However, we only disclose limited information as required for the function that will be performed by the contractor on our behalf. We also ensure the every contract we enter into clearly outlines the contractor's obligation to protect your personal information and live up to the principles of privacy. Examples of companies we share your limited personal information with include:

Organizations that perform background checks including criminal, educational and credit checks as required by the client. Services of an Industrial Psychologist or related third party representative for candidacy screening.

HAVE YOU CONSENTED?
Having to read this policy, by using our services and providing us with your personal information, we imply your consent to the collection, use and disclosure of your personal information as specified herein.

Whenever practical and when necessary, we also obtain your express consent for particular uses and disclosures. For example, we obtain your express, written consent before releasing your information to a third party who provides background checks on potential employees. We imply your consent if we feel we are using your personal information for purposes that are obvious to you. For example, if you list the names and phone numbers of your previous employers on your resume for reference checking purposes, we will not seek your express consent before checking these references. Where this information is not provided in advance, we will request contact information of relevant individuals for the purposes of conducting thorough reference checks. In this regard, we will imply your consent to contact these individuals for the purpose of those specific executive and or contingency search assignments for which you are a finalist candidate.

HOW DO WE KEEP YOUR PERSONAL INFORMATION SECURE?
We have staff procedures and policies in place to ensure that your personal information, in both paper and electronic format, are secure. For example, we require the following:

Access to our proprietary database is password secure and made available to authorized staff only. On an as needed and temporary basis only, access is permitted to reputable contractors to provide maintenance and repair to our information technology and information systems.

Paper files are limited and are stored in a locked cabinet for access to authorized staff. Staff training on the importance of privacy and security is undertaken regularly.

HOW CAN YOU ACCESS YOUR PERSONAL INFORMATION AND CHECK ITS ACCURACY?
Executive Steps Inc. relies on the information provided by you, as well as third parties such as those providing references, educational institutions or those conducting background checks. You may at any time make a written request for access to your personal information. Upon payment of a small administrative fee, we will provide you with a copy of the personal information we have on file. Executive Steps Inc. strives to maintain accurate records of your personal information however, this cannot be achieved without your help. In this ongoing effort, we ask you to provide us with your most up to date information. Write to the address below and let us know of any personal information you have given us in the past that is incomplete, inaccurate, or no longer relevant. It will be our pleasure to make modifications.

INFO@EXECUTIVESSTEPS.CA

CONTACT US WITH ANY QUESTIONS OR CONCERNS
Executive Steps Inc. takes full responsibility for the management and confidentiality of the personal information it collects. If you have any questions about this policy, or feel that Executive Steps Inc. is not abiding by it, please write to:

Suite 700, One Executive Place - 1816 Crowchild Trail NW
Calgary, AB  T2M 3Y7
Canada